The Important of an Email Security Solution
Email is most businesses' primary communication and information exchange method; however, with email comes SPAM!
Spam is the email marketers use to send unwanted messages or cyber criminals to send malicious or dangerous content. It is estimated that nearly 85% of all emails are spam; therefore, an email system with no spam filter would be highly vulnerable and unusable.
Most email platforms provide a basic anti-spam and anti-virus solution to reduce unwanted emails arriving at the users' inboxes. Still, businesses need to look at dedicated 3rd party solutions for the following reasons:
Email is crucial to reputation and credibility - Spam messages are often associated with scams, counterfeit products, or untrustworthy services, tarnishing the reputation of legitimate businesses
Safeguarding data privacy – Malicious spam emails will often try to trick the user and harvest information such as login credentials
Enhancing productivity – Spam inundates our inboxes, cluttering them with unsolicited messages that divert our attention from essential tasks. Organisations and individuals can significantly reduce the time spent sifting through unwanted emails by implementing a spam filter. A well-configured filter automatically detects and separates legitimate emails from spam, allowing users to focus on meaningful correspondence.
Protecting against malware and phishing attacks - Spam emails often serve as a vector for distributing malware and launching phishing attacks. Malicious actors employ sophisticated techniques to deceive recipients into clicking on malicious links or downloading infected attachments. A robust spam filter can effectively identify and quarantine such emails before they reach users.
Reduced network resources – For those organisations that still manage and maintain their email system, spam emails can consume bandwidth and storage if it reaches the email system. A hosted 3rd party solution will prevent the SPAM before it gets delivered to the email server, saving both storage and bandwidth.
However, beyond the basics, several advanced features are available with 3rd party anti-spam providers that further enhance the defences for clients. Fifosys work with a select number of 3rd party providers who can offer different services depending on client requirements, such as:
Multi-layered protection - Analyses multiple email characteristics and examines content for targeted phrases, campaign patterns and known and zero-hour malware attacks.
Impersonation and Spoofing protection to safeguard your domain and make it less likely that users will be tricked by emails deemed safe as they appear to have been sent "internally."
Attachment sandboxing – ensuring attachments are examined and disarmed in a safe sandbox rather than the users' inbox!
Message retraction – providing the ability to retract messages
Email Continuity – Providing continuity to email to allow users to access, send and receive email when there is a significant outage with an email provider such as Office365
Journaling and archiving – Providing email journaling and archiving for businesses that need to keep email records for regulatory or compliance reasons.